View Purchase Order Queues

Purpose

View the Purchase Order Queues for different Users, assign a Purchase Order to another User's Purchase Order Queue, and monitor the progress of Purchase Orders through different stages of their life cycle in the organisation.

All the Purchase Orders for which a User is responsible and the information that is relative to each Purchase Order’s life cycle is listed.

How to… View Purchase Order Queues

1. Click Material Manager - Purchasing - Purchase Order Queues then .
The Purchase Order Queues browse window opens.

Data fields

These data fields are captured or displayed on the Purchase Order Queues window.

Field	Description/Setting
Site	The Site to which the Purchase Order applies.
Purchase Order	The Purchase Order code.
Latest Rate	Ticked if this is the most recent Queue record for the Purchase Order.
Status Changed	Ticked if the Purchase Order’s Status has changed.
Old Status	The Purchase Order Status before it was changed.
New Status	The Purchase Order Status after it was changed.
Status Changed By	The User who changed the Purchase Order’s Status.
Status Changed On	The date on which the Purchase Order’s Status was changed.
Time in Status	The number of hours and minutes between the Old Status and the New Status.
Queue Changed	Ticked if the Purchase Order’s workflow queue has changed.
Old Queue User	The User who was responsible for the Purchase Order before its Status and workflow Queue were changed.
New Queue User	The User who is responsible for the Purchase Order after its Status and workflow Queue were changed.
Queue Changed By	The User who changed the Purchase Order’s workflow queue.
Queue Changed On	The date on which the Purchase Order’s workflow queue was changed.
Time in Queue	The number of hours and minutes between the Old Queue and the New Queue.

Business rules

Users must be configured to use the system; use Shared Configuration - Users.
The responsible User can open the edit Purchase Order window from this window to change the Queue.

Please note!

The Purchase Order Queues that a User can see depends on the default profile for Purchase Order Queues and the User's viewing rights for the Purchase Order Queues function.
Users who want to change a Purchase Order's Status and Queue from the Purchase Order Queues window must have editing rights to the Purchase Order Queues function.
Double-click a Purchase Order to open the Purchase Order edit window in a separate window.
The Current Profile determines which users and what information is visible in a Queue on the Purchase Order Queues window.
For example, a Profile can be set up to only view Purchase Orders in the Queue for the applicable User Description (User name).
The sequence in which Purchase Orders are listed is determined by the filter set in the Current Profile.
The Purchase Orders that are assigned to each User are listed in a Queue that is identified with their User Description (User name) in the Purchase Order Queues browse window. Group the Purchase Orders by New Queue User.
Purchase Orders are assigned to a User's Queue if Purchase Orders can be Queued to this User is ticked on the User - Purchases tab.