View Purchase Orders

Purpose

View selected Purchase Orders that have been created for Stock Items, Coded Non-Stock Items, Contractor Items and Ad Hoc Direct Purchase Items.

How to… View Purchase Orders

1. Click Material Manager - Purchasing - Purchase Orders then .

2. Apply Query Builder criteria.
The Purchase Orders browse window opens.

3. Group the records as required.
For example, by Purchase Order Status.

Business rules

All items on a Purchase Order must be ordered from the same Supplier.
The Purchase Order's Base Status is 'Awaiting Approval' when the Purchase Order is created.
A Purchase Order cannot be deleted; it must be cancelled.
A Purchase Order cannot be cancelled if the Base Status is 'Awaiting Approval', 'Approved' or 'Placed' and no Receipts are linked to the Order.

Please note!

Double-click a Purchase Order to open the Purchase Order edit window in a separate window.
A User with appropriate Rights must approve the Purchase Order before it is placed with the Supplier.
A Purchase Order must be “Placed” before it can be received.