Change Purchase Order Status

Purpose

Change the Status of a Purchase Order.

How to… Change the Status of a Purchase Order

1. Click on the Purchase Order edit window.
The Purchase Order Change Status and Queue window opens.

2. Select the new Status.

3. Select the new Queue for User, if necessary.

4. Click OK.

Data fields

These data fields are captured or displayed on the Purchase Order Change Status and Queue window.

Field	Description/Setting
Status	Select the applicable Status for the Purchase Order. Possible values are: Awaiting Approval Approved Placed Closed Cancelled
Queue for User	The User to whom the Purchase Order must be assigned.
Priority	The priority assigned to the Work Order. Possible values are: High Normal Low

As a result...

If the Purchase Order Status is changed to “Approved” then the order can be placed with the specified Supplier.
If the Purchase Order Status is changed to “Placed” then the order is placed with the specified Supplier.

Business rules

A Purchase Order's Status can only be changed to “Closed” if the Purchase Order's Status is “Placed”.

More information