Receipts browse window

Purpose

Receive items that have been ordered from a Supplier.

How to… View Receipts for Spares Items

1. Click Material Manager - Purchasing, Receipts then .
The Receipts browse window opens.

Business rules

The Status of the Purchase Order to which the Receipt is linked to must be “Placed”.
Only Items specified on the Purchase Order can be received.
A Receipt cannot be deleted; a Credit Note must be issued instead.
A Receipt that has been posted cannot be changed.

Please note!

Close the Purchase Order by changing it’s Status to “Closed”.
Refer to Change Purchase Order Status.
The Status of the Purchase Order to which a Receipt is linked is automatically changed to “Closed” when the Receipt is posted if all the Stock Items specified on the Purchase Order have been received.
If the system option Automatically Issue Non-stock Receipts is ticked then Issues are created automatically for the Coded Non-Stock Items, Contractor Items and Direct Purchase Items that are received.
Refer to ACCF > Shared Configuration > System Options - Purchasing tab.
The Receipt cannot be edited after it is saved.

- Example -

A Work Order was raised to replace a 20mm Bearing in the Capper for Filling Line 01 at the Dublin factory.

Work Order Task Spares were added for:

A 20mm Bearing that is required from stock (Stock Item).
An Artisan who is required to replace the Bearing (Contractor Item).
A Conveyor Chain that must be purchased and replaced at the same time (Direct Purchase Item).

Receipts have been generated for the Purchase Order that was created for the Contractor Items and Direct Purchase Items, which have been received from the Suppliers.